At HiSoft Corporation, we are committed to protecting the privacy, confidentiality, and security of information entrusted to us by our clients, users, shareholders, and stakeholders. This Privacy Statement explains how SharePlus collects, uses, stores, processes, and protects information when you access or use the SharePlus SaaS Application.
1. Information We Collect
SharePlus may collect and process the following information:
A. User Information
- Name and designation
- Company or organization details
- Email address
- Contact number
- User credentials and login information
B. Shareholder Information
- Shareholder name
- Folio number and BOID
- Address and contact information
- Shareholding records
- Bank account information
- Dividend-related information
- Tax-related information
C. System Information
- IP address
- Browser information
- Device information
- Login history
- User activity logs
- System access records
2. How We Use Information
Information collected through SharePlus may be used for:
- Shareholder record management
- Dividend processing and reconciliation
- Corporate action management
- AGM and EGM preparation
- Regulatory and compliance reporting
- User authentication and access control
- Customer support and technical assistance
- System monitoring and security management
- Product enhancement and service improvement
We use information solely for legitimate business purposes and in accordance with applicable laws and regulations.
3. Data Ownership
All data entered into SharePlus remains the exclusive property of the respective client organization.
HiSoft Corporation acts solely as a technology service provider and does not claim ownership of client data, shareholder records, reports, or corporate information stored within the platform.
4. Data Security
SharePlus implements commercially reasonable security measures, including:
- Role-based access control
- User authentication and authorization
- Encrypted communications (SSL/TLS)
- Activity and audit logs
- Scheduled database backup procedures
- Data access monitoring
- Secure hosting infrastructure
- Password-protected access
While we strive to protect all information, no system can guarantee absolute security. Users are responsible for maintaining the confidentiality of their login credentials.
5. Confidentiality
HiSoft Corporation treats all client and shareholder information as confidential.
We do not sell, rent, trade, or disclose client information to third parties except:
- When required by law or regulatory authorities
- With written authorization from the client
- To provide contracted services through approved service providers under confidentiality obligations
6. Regulatory Compliance
SharePlus is designed to support compliance with applicable requirements of:
- Bangladesh Securities and Exchange Commission
- Dhaka Stock Exchange
- Chittagong Stock Exchange
- Registrar of Joint Stock Companies and Firms
- Central Depository Bangladesh Limited
- National Board of Revenue
Clients remain responsible for the accuracy and legality of the information they maintain within the system.
7. Data Retention
Client data will be retained for the duration of the subscription period and any applicable retention period agreed upon with the client.
Upon termination of services, clients may request data export or migration, subject to applicable contractual terms.
8. Cookies and Usage Analytics
SharePlus may use cookies and similar technologies to:
- Maintain user sessions
- Improve application performance
- Analyze system usage
- Enhance user experience
- Support security monitoring
Users may adjust browser settings to manage cookie preferences.
9. Third-Party Services
SharePlus may integrate with third-party services including:
- Email delivery providers
- SMS gateways
- Payment gateways
- Cloud infrastructure providers
- Calendar and productivity services
Such providers are expected to maintain appropriate security and confidentiality standards.
10. User Responsibilities
Users are responsible for:
- Maintaining secure passwords
- Protecting login credentials
- Ensuring authorized use of the platform
- Complying with applicable laws and regulations
- Promptly reporting suspected security incidents
11. Changes to this Privacy Statement
HiSoft Corporation reserves the right to modify this Privacy Statement at any time. Updated versions will be published within the application and on our website.
Continued use of SharePlus after changes become effective constitutes acceptance of the revised Privacy Statement.
12. Contact Information
For questions regarding privacy, security, or data protection, please contact:
HiSoft Corporation
📞 +1-438-459-2701
🌐 www.hisoft.ca
📧 support@hisoft.ca
By using SharePlus, you acknowledge that you have read, understood, and agreed to this Privacy Statement.